Amended October 2013
The following By-Laws govern the use of all club facilities and must be observed by all members and their guests. These By-Laws are established by the Board of Trustees to ensure enjoyment of the facilities and may be amended from time to time, as deemed appropriate by the Board. Members are responsible for being familiar with these By-Laws and abiding by them.
SECTION 1 – GENERAL OPERATIONAL GUIDELINES
All persons using club facilities do so at their own risk. Swimming, tennis, paddle tennis and any other sports activities present some degree of risk of injury. By becoming a club member, you agree that that club is not responsible for any accidents or injuries in connection with your use of club facilities.
a) SEASONS & AREA
Clubhouse: The Members’ Lounge, Paddle Lounge, Ballroom, Kitchen, Upper Pool Deck and Restrooms of the Clubhouse (collectively “The Clubhouse Facilities”) are available for use by members year round.
Except as reasonably necessary to obtain access to The Clubhouse Facilities, no other area of the Clubhouse is available for member use absent prior written approval of the President or Board of Trustees.
Under no circumstances are members to use the lower pool deck or surrounding areas when the pool is closed for the day or the season.
No portion of the Clubhouse may be rented for private parties (by members or nonmembers) from the Friday before Memorial Day through Labor Day. Only events approved by the Board of Trustees may be held within this time frame.
Tennis: Members shall have use of the tennis area from approximately mid-April through approximately mid-October. Specific dates of operation will be set by the Tennis Trustee, taking into consideration weather conditions, maintenance issues, and staffing requirements.
The tennis area is defined as the four (4) Har-Tru courts, the walkway running along the tennis courts, the tennis deck and the stairway leading to these facilities.
Pool & Pool Area: The pool season commences on the Friday before Memorial Day and ends on Labor Day, unless otherwise determined by the Board of Trustees, taking into consideration, whether conditions, maintenance issues and staffing requirements.
The pool area is defined as the entire area below the Upper Pool Deck extending to the wall below the walkway running along the tennis courts and all areas from the guard shack to the wall bordering South Passaic Street. This area includes the pool itself and the baby pool.
Paddle Tennis: Members shall have use of the paddle tennis area for paddle tennis from approximately the day after Labor Day through March 31. Specific dates of operation will be set by the Paddle Trustee, taking into consideration weather conditions maintenance issues, and any other items that may affect the safe use of the area.
During the pool season, the paddle court closest to the deck shall be used as a children’s play area with the other paddle court available for use for summer paddle play.
The paddle tennis area is defined by the two courts as encompassed by the paddle tennis fencing and the deck, which permits access to the courts, as well as the paddle lounge.
Persons not members of the Club are permitted to use the paddle area from approximately the day after Labor Day until March 31 provided they pay the seasonal Paddle Court Usage Fee, which shall be set by the Board of Trustees. These individuals shall be subject to, and agree to abide by, these By-Laws, as applicable.
b) HOURS OF OPERATION
Hours of operation of all facilities are subject to change at the discretion of the Board of Trustees. The following are general guidelines for operating hours of the club’s facilities:
Clubhouse: 8:00 a.m. to 10:00 p.m., provided the Members’ Lounge or Ballroom have not been rented.
Tennis: 8:00 a.m. to 8:00 p.m., within the dates set forth herein in and subject to Section I (a).
Pool: Within the dates set forth herein and subject to Section I(a):
The Friday before Memorial Day to the last Day of Chatham High School
Weekends – 11:00 am to 8:00 pm
Mid-June to the last Day of Chatham High School
Weekdays – 3:00 pm to 7:00 pm
The last day of Chatham High School until July 31
Weekends and Weekdays – 11:00 am to 8:30 pm
Fridays & Sundays 11:00-9:00pm
August 1 to the Sunday before Labor Day
Weekends and Weekdays – 11:00 am to 8:00 pm
11:00 am to 7:00 pm
Paddle Tennis: Within the dates set forth herein and subject to Section I(a):
8:00 a.m. to 10:00 p.m.
Description: Any person not in active good standing as a member is considered a guest. For the purpose of this clause, an absentee member is considered a guest. Members agree to assume full responsibility for all of their guests while on the guest is on Club property. The President or the Board of Trustees reserve the right to revoke any or all guest privileges at any time in their discretion. Members who are more than ninety (90) days in arrears on dues or any other payments due to the club will not be permitted to register any guests and will not be permitted to use the Club as a guest of a member.
Guest Sign In: All guests must be registered by a member. Registration is available at the Guard Shack during hours when the pool is in operation. If a guest is on the property at times when the Guard Shack is not open, it is the responsibility of the member to register the guest within a reasonable time after the guard shack opens. On dates when the pool is not open, guests shall be registered by sending an email to the Vice President at firstname.lastname@example.org indicating the name of the guest and the date of use.
Number of Guests: Members are limited to four (4) guests per day unless prior approval has been received from the Pool Manager or the specific Trustee(s) responsible for the area intended to be used by the member and guests (i.e. Pool, Tennis, Paddle Tennis, and Clubhouse). All appropriate fees are payable for any additional guests permitted under this provision.
Number of Visits per Guest: The maximum number of visits per individual guest during the course of the year is seven (7). This does not include socials or events held at the Club, which are open to both Members and Non-Members. A member may seek permission from the Board of Trustees to exceed the maximum number of individual guest visits, which will be granted or denied at the discretion of the Board of Trustees.
Guest Fees All Facilities: The Board of Trustees shall be responsible for determining the guest usage fees, which may be changed from time to time. The following are the guest usage fees as of October 2013:
Weekends – Friday, Saturday and Sunday $8. Per guest
Weekdays – Monday thru Thursday $6. Per guest
Holidays are billed at weekend rates
Children under five (5) anytime $4. Per guest
Babysitters/Helpers Fee: Babysitters who are not Club members are subject to the above listed guest fees unless employed on a regular basis by a member. If employed on a regular basis, a $125 fee for that named sitter/helper will be charged (the “Babysitter Fee”). Upon payment of the Babysitter Fee, the sitter will be granted pool privileges only. Members shall be entitled to register only one Babysitter/Helper at a time.
At the request of the Board of Trustees, a Member may be asked to provide sufficient information to substantiate the employment of a Babysitter/Helper. Absent extenuating circumstances, which require permission of the Board of Trustees, no Member whose youngest child under their care is 14 years old on the Friday before Memorial Day shall be entitled to admit a guest by payment of the Babysitter fee.
Flow: Vehicle entry into the Club shall occur into the parking lot from Fairmount Avenue and exit from the parking lot via South Passaic Avenue. The parking lot speed limit is 5 miles per hour. Pedestrians in the parking lot have the right of way at all times.
Pick up and drop off: Pick up and drop off is allowed near the steps to the pool/tennis courts entrance, but shall be done so as to not impede the flow of traffic into the parking lot. Under no circumstance shall any vehicle remain in this area for longer than three (3) minutes.
Handicapped Parking: Handicapped parking spaces are reserved for those vehicles with a proper handicapped identification tags or license plates and who are transporting a member or member’s guest with a mobility or other impairment which requires use of a handicapped parking space.
Pool Staff: The pool staff will not use the Club parking area on weekends and holidays and will park across the street at the railroad station lot. The staff will park in the back of the lot by the platform tennis courts on weekdays.
SECTION II – GENERAL CONDUCT AND BEHAVIOR
(a) All members using any of the facilities should be considerate and conscious of other members’ desire to use facilities, and shall not act in a way which comprises other members’ enjoyment of the benefits of membership. All members are expected to clean up after themselves. Trash and recyclables are to be deposited in appropriate containers.
(b) Members are to observe all dress requirements for the various areas of the Club as specified within their appropriate sections.
(c) The Club is a non-smoking facility. Smoking anywhere on club property is strictly prohibited.
(d) Members are to clear the premises promptly at closing time.
(e) The Club, to the extent not otherwise prohibited by applicable law, reserves the right to deny or revoke membership of any individual who (i) is arrested for, charged with, or convicted of sex offenses; (ii) is arrested for, charged with, or convicted of other crimes, including crimes involving moral turpitude or bodily harm; or (iii) engages in inappropriate behavior or other misconduct on or near the property of the Club, including, but not limited to, abusive language, inappropriate attire and/or removal or damage of Club property.
(f) When participating in any sport activity, a member and a members guest(s) shall:
Ãƒ…¸ Play by the rules.
Ãƒ…¸ Refrain from abusive language.
Ãƒ…¸ Refrain from the use of foul language.
Ãƒ…¸ Respect the rights and dignity of all participants.
(g) Any member who while using the facilities fails to abide by these By-Laws or who engages in conduct that is considered illegal or a violation of State or Federal Law may be subject to disciplinary action up to and including expulsion as deemed reasonable by the Board of Trustees.
(h) Children under the age of ten (10) will not be permitted on the Club property unsupervised. Children will be considered supervised if they are accompanied and attended at all times by an adult family member (18 or older) or by a designated babysitter who will assume all responsibility for children under their supervision. A designated babysitter may be a member’s child and must be at least thirteen (13).
(i) Any member who causes any damage to the facilities will be financially responsible for all repairs required and may be suspended from membership privileges for a period of three (3) months. In addition the club may assess a fine, to exceed ten (10) percent of the actual cost of any repair. If the precise cost of the repair cannot be determined, or if the Board of Trustees elects not to repair or to delay the repair of the damaged property, the Board may in its discretion estimate the reasonable cost to repair the damage. If damages are caused by more than one member (or member’s guest), the cost of any repair and fine shall be equally apportioned without regard to the degree of fault of any member who causes damages.
SECTION III – PERSONAL PROPERTY / LOST AND FOUND
(a) The Club is not responsible for lost or stolen items and all individual property is solely the responsibility of the individual member. The Club is not responsible for any item left overnight, left in the locker or washroom facilities or within the Clubhouse, pool area and tennis or paddle tennis area.
(b) Lost and found items are located near the entrance to the baby pool. Unclaimed items are donated to local charities periodically.
SECTION IV – POOL RULES
Bathing Attire: No one shall enter or leave the pool area in bathing attire unless covered by a robe, street clothing or appropriate dress.
Sanitation and Health:
(a) Bathers who are visibly perspiring shall take a shower before entering the pool.
(b) No person with fever, cough, cold, inflamed eyes, skin disease, wearing bandages, experiencing any ailment which could be contagious, infectious or otherwise offer potential to affect the other members shall be allowed to use the pool.
(c) Urinating, defecating, expectorating or nose blowing in the pool is prohibited.
(d) Only appropriate bathing suits will be worn in the pool. No cutoffs, gym shorts or variations of street clothes shall be worn in the pool.
(e) Nothing that would tend to pollute the water shall be taken into the pool
(f) Children who are not toilet trained are not permitted in the large pool.
(g) Any child using the Baby Pool who is not toilet trained must wear clean diapers with tight fitting rubber pants.
(a) Members and guests are to exercise caution when using the pool facilities.
(b) Glass containers in any form are not permitted in the pool area and upper deck.
(c) Parents must provide direct supervision of all children using the Baby Pool.
(d) Children ten (10) years of age and under will be required to pass a swimming test for entrance into the deep water and diving well (the “Band Test”). For entrance into these areas, children must be observed by a lifeguard or the pool manager swimming fifty (50) yards and treading water for one (1) minute. A child is always permitted into the deep water when accompanied by an adult, but may not have access to the diving well. The child passing the test will be issued a band which shall be visibly worn at all times while in the deep water and diving well. Lost bands are subject to a replacement fee in an amount determined by the Pool Trustee.
(e) The baby pool cannot be used by children six (6) years or over or children who have passed their Band Test.
(f) No child under two (2) may use the baby pool unless physically held by a parent.
(g) Inflated tubes and toys, as well as balls and water wings, are not permitted in the pool, except in the Baby Pool and during Raft Nights. No one is permitted to dive or swim in any area of the pool during swimming or diving meets other than those participating in the event being conducted.
(h) The following activities in the pool area are prohibited:
• Horseplay on the diving boards
• Playing tag or ball
• Handstand dives or other dives deemed dangerous by the lifeguard.
• Diving, except in the diving well
• Pushing anyone into the pool
• Sitting or standing on anyone’s shoulders.
(a) Any person physically abusing, verbally harassing, or in any way interfering with a staff member engaged in his or her duties will, as a minimum penalty, be suspended from use of the pool facilities, including entrance into the enclosure, for a period of one (1) year. Whether or not to suspend a member shall be determined by the Pool Trustee(s) after consultation with the Pool Manager(s) and President.
(b) Any person guilty of continuous, repeated minor violations of the pool rules will be suspended from use of the pool facilities, including entrance into the pool enclosure, for a period of one (1) week or more as determined by the Pool Manager(s) after consultation with the Pool Trustee(s).
(c) Any person committing a minor violation of the pool rules will be suspended from pool use for a period of fifteen (15) minutes or at the sole discretion of the Head Guard or Supervisor on duty at the time.
Radios / Stereos / MP3’s / iPod’s: Portable radios, stereos or other electronic noise making devices may not be played in the pool area unless earphones are used.
Tables/ Lounge Chairs/ Pool Equipment: The tables, chairs, lounge chairs and umbrellas are all intended for the enjoyment and use of members and their guests. Each member and guest should demonstrate courteous behavior when using any of these items. Using tables to store clothing, towels, or other personal property is STRICTLY PROHIBITED at all times. Placing sneakers, shoes, flips or any other footwear on the tables is STRICTLY PROHIBITED at all times.
SECTION V – CLUBHOUSE FACILITIES RULES
The Clubhouse Facilities are intended to foster a comfortable area for members to gather during times of inclement weather, during socials and to provide an area for entertaining both members and guests. The Members’ Lounge and its equipment (large screen TV, billiards table, stereo, DVD player, and shuffle board table) are all supplied for members’ entertainment. They are not intended to act as a substitute for supervision of children.
Children age 12 or older may enter the ballroom to relax or recreate in a civil and appropriate manner. Any child younger than 12 must be directly supervised by a babysitter who is 13 or older.
Shirts and footwear must be worn at all times in the ballroom. No wet bathing suits may be worn in the ballroom.
Children may not consume food or beverage in the ballroom.
Any child who is in violation of any of the above rules will loose the privilege of entering the ballroom for a one (1) week period. Repeated violations may result in additional disciplinary action, including but not limited to suspension, by the Board of Trustees.
Clubhouse Attire: Members using the Clubhouse Facilities (except the Upper Pool Deck) shall be properly attired in shoes, shorts or pants, and tops. In instances when weather has caused members to seek shelter in the Clubhouse, members shall proceed to the restroom, dry themselves and change into proper attire; only then is use of the rest of the Clubhouse Facilities permitted.
Pool Table Lounge: Members are asked to refrain from having food and drink in the lounge unless permission has been granted by the Board of Trustees prior to a function or event. Members are required to ensure that they clean up after themselves. Members must ensure that pool cues are placed in the rack if not in use. Use of the billiards table is intended to be for that purpose. Waving of cues, throwing billiard balls, yelling or otherwise disturbing other members’ use of the facilities will not be tolerated.
SECTION VI – TENNIS RULES
Registration: Only members and their guests are entitled to use of courts.
League Play: League match play shall have priority for use of the Courts at all times. Members must vacate the Court or Courts if necessary to allow a scheduled league match to take place.
Other Scheduled Play: In consultation with the membership, the Tennis Trustee shall establish a schedule for intra-club play, which may include, women’s play, senior play, men’s play, adult open play, tournament play, round robins and group children’s or junior’s lessons. During periods when the foregoing designated play is taking place, those participating will have priority for court usage.
Lessons: Court four is designated for member lessons by the club pro. The club pro shall have priority for use of court four during all times.
Court Maintenance: Court maintenance and watering occurs in the mornings before the courts open and/or in the evenings after the courts close. In addition, mid-day court maintenance occurs daily while the pool is open. No one will be allowed on the courts when maintenance is being performed.
Sign Up: Except when league play or other scheduled play is taking place, during all other times, the courts are available for use by all members and their guests on a first come first serve basis. During times of heavy court use, i.e. where all Courts are occupied, the following rules shall apply:
1) Players must register their names and time of arrival on the chalkboard or other waiting list designated by the Tennis Trustee.
2) To preserve a position on the waiting list, at least one member of the party to use the court must remain continuously on Club grounds from time of sign-up to time of play.
3) Two or more members of the party must be available and ready to play at the time a court opens. In the event that two members are not available and ready within five (5) minutes of the time that a court opens, then a party must move their names to the end of the waiting list.
Etiquette: Players shall observe the customary rules of tennis etiquette, for example:
If it is necessary to pass behind a court in use, players shall wait until the point or rally is concluded before proceeding.
Any trace of Har-Tru should be removed from your shoes when leaving the courts.
The use of cellular telephones on the courts is strictly prohibited. If receiving a call, the member must vacate the court. If the call lasts longer than five (5) minutes the member and other players may lose their use of the court in the event other players are waiting. Those players would be required to re-list their names on the wait list on the deck.
Dress Code: All players are required to wear proper tennis attire while using the courts. Only clothing designed for tennis play is acceptable. Tennis whites are strongly encouraged. T-Shirts are not permitted. Tennis shoes are required.
1) Use the rear door entrance to enter the courts.
2) Everyone must sign up for play on the chalkboard. Waiting list to the left and court sign on and time to the right. Players who are not signed up are obliged to yield the court to a waiting foursome upon request.
3) Less than a foursome may not hold a court longer than ten (10) minutes if a foursome is waiting to play.
4) Play on courts is for one hour when others are waiting.
5) Report all damage to the court to the Paddle Tennis Trustee.
6) Lights shall be turned off at 10:00 p.m.
7) Players are responsible for turning off the lights unless other players are waiting.
8) Avoid turning lights on and off unnecessarily.
9) Do not use anything made of metal on the court surface. Do not chop ice with paddles.
10) Only tennis and basketball shoes are permitted on the Paddle Tennis Courts.
Court Reservations: Players must use the on-line registration system for courts. Reserved courts will be held for only ten (10) minutes past the hour. The clock in the Paddle Lounge will be used as the official timepiece. Please restrict reservations to one hour on any given day and only two reservations a week.
League Play: League match play shall have priority for use of the Courts at all times. Members must vacate the Court or Courts if necessary to allow a scheduled league match to take place.
Other Scheduled Play: In consultation with the membership, the Paddle Trustee shall establish a schedule for intra-club play, which may include, women’s play, senior play, men’s play, adult open play, tournament play, round robins and group children’s or junior’s lessons. During periods when the foregoing designated play is taking place, those participating will have priority for court usage.
SECTION VIII – RENTAL GUIDELINES
The following are guidelines and conditions for renting the Ballroom or Members’ Lounge. Rental fees will be established by the Board of Trustees and are subject to change.
1) Any rooms rented for private parties will be left in a clean and tidy manner. Any damage, which occurs to the premises as a consequence of any of the party attendees, will be the responsibility of the person(s) renting the facilities.
2) The use of glitter is forbidden.
3) All equipment is to be returned to its proper place after use.
4) Any broken or damaged equipment should be reported immediately to the Rental Trustee.
5) The kitchen must be cleaned and returned to its original state. No food or drinks are to remain in the refrigerator.
6) All recyclables are to be placed in the appropriate trashcans.
7) The Club is not responsible for lost or stolen items.
8) A rental entitles the renter to those areas of the club rented, as well as the restrooms in the clubhouse. Other areas are strictly off limits.
9) Maximum capacity for functions is in accordance to fire safety laws:
Ballroom seated capacity is 140 persons. Standing capacity is 200 persons.
10) Renters may not use the paper goods in the hall closet.
11) Rental hours for the Members lounge and / or Ballroom are as follows:
Weekday daytime rental 12:00 – 4:00 p.m.
Weekday evening rental 7:00 – 11:00 p.m.
Weekend daytime rental 12:00 – 4:00 p.m.
Weekend evening rental 7:00 – 11:00 p.m.
12) All hired equipment from outside must be removed from the premises by 11:00 a.m. the day following the rental to allow time for set up and preparation of other functions.
13) The Bowling Alley is not available for rental.
SECTION X – BILLING AND PAYMENT
Membership billing and timely payment is vitally important to the continued success of the Club and the surrounding facilities.
Billing is prepared on a semi annual basis with invoices sent out on the 1st of April and October of each year. The October billing will cover the months of January through June of the following year and the April billing will cover the months of July through December. Payment is due within 30 days; invoices not paid within sixty (60) days of receipt will be subject to suspension of membership privileges and a $50 reinstatement fee.
Any invoices (dues, fees or assessments) which remain unpaid for a period of one hundred and eighty (180) days will result in immediate expulsion and re-instatement will only be considered upon payment of all outstanding invoices and a reinstatement fee of $300.
Members who pay their dues annually rather than semi annually will be provided a five (5) percent discount on the annual rate as listed in the following section. These invoices must be paid within thirty (30) days from date of receipt.
SECTION XI – MEMBERSHIP CATEGORIES AND DUES
The Board of Trustees shall establish the dues for the membership. The following categories and dues are payable by all members as of October 2013.
Semi Annual Amounts
Family $845 (Entitled to all facilities, no additional fees)
Family Senior $665 (“ “ “ “ “ “ “)
Single $440 (“ s“ “ “ “ “ “)
Single Senior $310 (“ “ “ “ “ “ “)
House $490 (Entitled to Clubhouse and courts, no add’l fees)
House Single $350 (“ “ “ “ “ “ “)
House Senior $375 (“ “ “ “ “ “ “)
House Senior Single $280 (“ “ “ “ “ “ “)
Membership categories established prior to July 5, 2005 continue as is. These categories include Family Regular, Family Senior Regular and Single Regular. Each of these categories is entitled to use of the pool and Clubhouse Facilities. In order for Family Regular, Family Senior Regular and Single Regular to access either the tennis courts or paddle tennis courts they are subject to an $80 charge per activity per adult and $30 per child per activity within that membership category.
The initiation fee for new members will set by the Board of Trustees as $1749, non-refundable and payable in advance. Members wishing to change categories or wishing to resign their membership must do so in writing by submitting a letter outlining the request and address it to the President or Treasurer.